For Vendors/Contractors

  • Register: Our office is always looking for those who can provide quality goods and services with courtesy and professionalism in a reliable, timely and cost effective manner, consistent with applicable laws, board policies and procedures. For information on how to register for future Bids and to receive quotes please click on or go to this address: https://scucisd.procureware.com

    Purchase Orders: As per our School Board policy:

    All purchase commitments shall be made by the Superintendent or designee in accordance with administrative procedures, including the District’s purchasing procedures.

    Purchase orders (PO) are the primary method for making purchases of goods and services. Purchase orders are used throughout our district by campuses and departments.  Our standard PO Terms and Conditions apply to all purchases. A copy is found below.

    Contractors/Vendors must have a PO issued before goods/services are provided. Vendors who choose to provide goods or services without an approved purchase order assume full responsibility for all such debts.

    Texas Data Privacy Agreement: The Texas Student Privacy Alliance has created a Common Student Data Privacy Agreement to be used by all member schools when implementing any online application. By adopting such a agreement all vendors and schools have common expectations when entering into a relationship or implementation without having to renegotiate terms in every new instance. All vendors handling student data are expected to complete the agreement. Student Data Privacy Agreement


    Business Entity: Disclosure of Interested Parties Texas Government Code § 2252.908

    In accordance with Section 2252.908 of the Texas Government Code, the Schertz-Cibolo-Universal City Independent School District (SCUCISD) may not enter into a contract with a business entity that requires the approval of the Board of Trustees until that business entity files a Form 1295 with the Texas Ethics Commission through the Texas Ethics Commission’s online reporting system and then files the completed, signed, and notarized Form 1295 with the SCUCISD Purchasing Department.  An Example of the FORM 1295 and the process outlined by the Texas Ethics Commission is in the list of files at the bottom of this page.

                                                                                                                                              

     

    Criminal History Background Checks SB - 9

    The 80th legislative session brought about many changes, including the requirement for covered service contractors to pass criminal background checks similar to other district employees.  All Contractors, who have a contract for services, have continuing duties related to the contract and have direct contact with students must certify to the district that they have received all criminal history information on covered employees pursuant to Texas Education Code Chapter 22, Subchapter C prior to performing the service.  This is an all or nothing test.  If all three criteria are met then the criminal history review is mandatory.  The cost of the review shall be paid by Contractor. For your convenience click the files below for DPS information about the process and some Frequently Asked Questions are provided by the Texas Association of School Boards. 

    Certification Templates - Type of Contractor

    If your contract meets the criteria then please complete and return the applicable letter below.

    For Contractor Employees(e.g. Company Services)

    For Subcontractor Employees

    For Independent Contractor (e.g. Educational Diagnostician)

    Contractors may be asked to send contract information to DPS. If you do not have a formal contract please contact our office. A District confirmation letter of contractor status is available from this office upon request.

     

    Supplier/Contractor Debriefings

    Debriefing can provide a valuable opportunity for both parties. It helps suppliers to understand how they can improve when competing for future business. It is also an opportunity to gain feedback from the bidders on the procurement process and how it can be improved in future.

     

    A debriefing session occurs on the request of a proponent, either the successful or unsuccessful offeror.  A contractor should submit a written request for the debriefing within 3 days of contract award notification.  It may be conducted by phone or in person. Debriefing by email is not provided. The Purchasing office will attempt to schedule a debriefing as soon as practical, normally within 5 business days of the request.

     

    A debriefing is an opportunity for suppliers/service providers to:

    • Learn about procurement and the evaluation process;
    • Understand how their proposal scored against established criteria;
    • Gain information about possible improvements to future submissions
    • Provide feedback on the procurement process and how it may be improved;

    Contact the Purchasing Office at (210) 945-6223 for assistance.

     

    Protests against award

    A protest is a written objection by an interested party to any of the following actions:

    • A solicitation or other request by the District for offers for a contract for the procurement of supplies or services.
    • The cancellation of the solicitation or other request.
    • An award or proposed award of the contract.

    An interested party for this purpose, means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract. See Protest Procedures below for additional information.

     

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